General meeting 0.3 Oct 2014
Where: Electric Works (then pub)
When: Wednesday, 1st October 2014 at 7:30pm (unofficial start at 6:30pm to discuss architecture)
Original Doc: http://etherpad.cyberdelia.org.uk/p/self-hosting-meeting5
The purpose of this meeting is to make the relevant preparations for our meeting with SCDG on 8th October, so we are ready to start the registration process.
Contents
Agenda
BONUS: Demo and introduction to the hosting architecture so far (pre-7:30pm start time)
- Vagrant
- Ansible
- Dockerfiles -- lightweight linux containers for individual services
- Example Node.js service
Brief overview of governance structures (official start @ 7:30pm)
Choosing an appropriate structure
Cash flow forecast
Founding members + how to cover start-up costs
Electing Directors (can be as many as we like, but should probably fill the following roles)
Minutes
Prepare for next week when we form the coop
Brief discussion of principles at [1]
Technical discussion on merits of ansible & docker stack
Choosing appropriate structure
Beginning to discuss governance based on [2]
- noted that we probably want to restrict membership thus "Multi-stakeholder Co-operative" option may not be appropriate (though could be made to work)
- Consortia may be a closer model to what we are suggesting - designed for services for the membership
- Consortia with mutual status has extra restrictions - ties our hands but money held at the end of the year is not taxed (though we probably don't expect to hold a large excess anyway)
- Maybe a problem for external user groups etc using our resources or services for community events
- Community Interest company also very restrictive, specifically intended to encourage community outreach which may be inconsistent with our current stated aims
unanimous vote for Consortia without mutual trading status +7
Cash flow forecast
£180 initial outlay to register as an official co-op
Assuming 6 people paying £10pcm -- probably less
Founding members + how to cover start-up costs
a recommendation to prepay first 5 months to cover the initial cost
second option to loan to the group and return money as membership collected
Request for information about what services are expected first:
- static hosting currently being worked upon
- a trello board (https://trello.com/b/nyn6Ljw1/services) states a number of options that we want to provide
- request for irc bouncer as an early
Who wants to join?
- jkg + happy to try to add email service
- gjm
- ejs
- icmurray
- mbooth -- znc bouncer docker container (lewis offering to help set that up)
- graphiclunarkid - note not to be on the board
- caolanm (static hosting)
- lewiscowper (working on ZNC therefore might as well join)
- hamish
Who wants to be a director? - all turning up next wednesday
- Secretary - ed
- regulatory returns
- register of members
- etc
- Treasurer - mbooth
- monies
- Chairperson (optional) -- rotating
- meetings
- Other officers
- caolan
- lewis
- gjm
Actions
caolan: re-do spreadsheet re: new numbers